Team Standups

Team standups transform daily meetings from unstructured discussions into efficient, data-driven sessions. One Horizon automatically prepares work summaries and provides collaborative tools to keep standups focused and productive.

Configuration

Team admins can enable or disable standups in the team settings.

When you enable a standup within One Horizon you can choose the days, time and timezone the meeting takes place.

Calendar integration

If you enabled Google Calendar and connected it, we can sync the meeting and standup you already have or create a meeting in Google Calendar. The integration automatically syncs standup meetings with your team's calendars when connected.

Manual scheduling works when Google Calendar isn't connected. Team members receive Slack or email notifications about standup times and can access the standup board manually.

Automated preparation

Each time the meeting occurs, the Slack bot or email will send each team member a summary of what they worked on. They can edit and approve either in Slack or in the dashboard, again depending on connected integrations.

Pre-standup summaries are sent 15 minutes before each meeting, giving team members time to review and edit their automatically generated work summaries. They can also always edit any work earlier on the day by updating their Daily Recap in the dashboard.

Right before the standup we will send an email or Slack message with the details of the meeting. Meeting reminders with a link to the standup arrive 5 minutes before standup time, alerting the team through their configured Slack channel or by email.

Waiting room

Before the standup starts, you can get ready in the waiting room. Here you can see who will be joining, their timezones (if there are multiple), when the meeting will start, a button to start it.

If Google Calendar is connected, you will also directly be able to join the meeting from the waiting room.

The standup board

A user can open up the standup board and go through a daily standup. The collaborative standup board shows the same 3 columns as with the daily users recap.

Holistic view across integrations

The standup board brings together work from all your connected tools into one unified view. See commits from GitHub, issues from Jira and Linear, Google Calendar events, and custom tasks in one place. Each team member's planned work includes in-flight issues from their trackers, giving everyone a complete picture of what's happening across the team without switching between tools.

Worked on column

The Worked on section shows what you did since the last meeting and now. This includes the weekend on Monday if your last standup was Friday. For each member you can see the updates and walk through planned work and blockers they might have.

Live collaboration

During the standup, anyone can edit and change items they see. Live collaboration indicators show when multiple team members are viewing or editing items simultaneously, using colors to identify who's making changes.

Using the next and previous buttons a user can navigate to the next team member. Additional navigation controls on the right side help move efficiently through the team to focus on each team member's updates in a custom order.

Time awareness

We have a simple blue bar at the top that acts as a timer. It is there to nudge users and members a bit to stay on time and not talk for 10 minutes unnoticed. The progress bar provides gentle time awareness without rigid enforcement, helping teams stay aware of meeting duration without creating pressure.

After looking at the same team member for over minutes, it expands and turns red, indicating even more noticable that it's time to round up and move to the next member.

It will also a Discuss on Slack button so you can take the discussion offline. This ensures the daily standup stays focused on the right things and doesn't waste time for those that do not need to be part of the discussion.

Discuss offline functionality

At any given time, a user can also choose to discuss an item on Slack if connected. This would kick off an offline discussion workflow to talk about a topic outside the daily standup.

Discuss offline functionality lets you kick off Slack discussions about specific items without derailing the standup. Click on any item to start an asynchronous conversation thread.

Google Meet integration

To easily share the standup board, we also provide a handy Google Meet add-on. This can be installed on a user or organization level. The add-on provides seamless screen sharing capabilities during remote standups.

We have separate Google Meet integration docs on this one.

Post-standup

Now when the daily is concluded, you get a nice overview and everyone can get back to work. Meeting summaries capture what was discussed and any action items that emerged during the standup. These summaries are available to all team members after the meeting concludes.

The standup history maintains a record of past meetings, making it easy to track progress over time and reference previous discussions. Next standup preparation begins immediately, with the system tracking new work and preparing summaries for the following meeting.