Managing Teams

Teams bring colleagues together around shared work and goals. Any user can create a team and invite others to join.

Creating and joining teams

Creating your team

From workspace settings, navigate to the Teams section and click "Create Team". As the creator, you automatically become the team admin with full management permissions.

Set your team name, select an icon, and choose a Slack channel if your workspace has Slack connected. You can send invitations immediately or set up the team first and invite members later.

Even if you are just a single person in a team you get benefits out of it. Only with a team do you have the ability to see insights and create standups for recurring meetings.

Joining a team

Each member added to a team needs to accept the invite. Joining requires an invitation from a team admin. Invitations arrive via Slack (if connected) or email, and you'll need to accept the invite to gain access.

Once you're a team member, you can see fellow team members' work, participate in standups, and access team insights. Your individual privacy settings still control what work is visible to teammates.

Managing members

Inviting team members

From team settings, team admins can invite new members by entering their email address or Slack handle. Someone can be invited whether they already have a One Horizon account or not, using Slack or email depending on if Slack is installed.

Slack invitations are sent when your workspace has Slack connected. Recipients receive a direct message from the One Horizon bot with a join link. Email invitations are used when Slack isn't available or for people outside your Slack workspace.

All invitations require acceptance. Recipients must click the join link and complete the process before gaining access to team features.

Roles and permissions

Team admins have full control over the team. They can manage settings, invite or remove members, configure standups, and promote other members to admin status.

Team members can view team activity, participate in standups, access team insights, and see fellow team members' work (subject to individual privacy settings).

Role changes can be made by team admins through the member list. Any member can be promoted to admin status, and multiple admins are supported.

Managing membership

Pending invitations appear in team settings and can be revoked by admins at any time before acceptance. Removing members immediately revokes their access to team features, though their historical work data remains visible to other team members.

Team members are always workspace members, but workspace membership doesn't automatically grant team access.

Privacy and access

No one in a One Horizon workspace can see other people's work except for the workspace owner and fellow team members. A user can mark any task as private and it will no longer be visible to any team member or workspace admin.

Team members can only see each other's work. Workspace members outside the team cannot access team-specific data.

Workspace owners have access to all workspace data, but team membership is required for team-specific features like insights.

Team features

Standups

Teams can configure daily standup meetings for structured discussions. Standups automatically generate summaries of what team members worked on since the last meeting and provide collaborative tools to keep meetings focused.

For detailed configuration and usage, see Team Standups.

Team summaries

The One Horizon AI engine generates team summaries that can be seen in the worked on section. Here you can see at a glance what all team members have worked on over the past few days.

The Slack bot (if installed) can also be used to ask questions around teams and the work they did. The Slack integration docs contain examples of how to interact with team data.

Team settings

Editing settings like team name, icon, and Slack channel can be done at any time by team admins. Member management includes inviting new members, promoting members to admin status, and removing members when needed.

Deleting teams is permanent and cannot be undone. All team-specific data, insights, and standup history will be lost, though individual member work data remains in their personal profiles.