Workspace Members Overview
Your One Horizon workspace is where your team collaborates, shares insights, and works together. Understanding how to manage workspace members is essential for maintaining a productive and secure environment.
What is a Workspace?
A workspace is your team's shared environment in One Horizon. It contains:
- Team members - People who can access and contribute to the workspace
- Teams - Organized groups within the workspace
- Integrations - Connected tools and services
- Data and insights - Shared analytics and reports
- Settings and configurations - Workspace-wide preferences
Workspace Structure
Workspace Admins
- Full control - Can manage all aspects of the workspace
- Member management - Can invite, remove, and manage all members
- Settings access - Can modify workspace settings
Workspace Members
- Team participation - Can join and participate in teams
- Data access - Can view workspace data based on permissions
- Integration usage - Can use connected integrations
- Profile management - Can manage their own profile
Member Management
Inviting Members
- Slack invitations - Send invitations via Slack
- Welcome process - Guided onboarding for new members
- Team assignment - Add members to specific teams
- Role assignment - Assign appropriate roles
Member Roles
- Admin - Full workspace control
- Member - Standard workspace access
Security and Privacy
Data Protection
- Role-based access - Members only see data they're authorized to access
- Team isolation - Team data is isolated from other teams
- Integration security - Secure OAuth connections
- Audit logging - Track member actions and changes
Privacy Controls
- Personal data - Members control their personal information
- Activity visibility - Control who can see your activity
- Data export - Members can export their data
- Account deletion - Members can delete their accounts
Best Practices
Member Management
- Regular reviews - Periodically review member access
- Role optimization - Ensure members have appropriate roles
- Onboarding process - Structured onboarding for new members
- Offboarding process - Proper cleanup when members leave
Security
- Principle of least privilege - Give members minimum necessary access
- Regular audits - Audit member access and permissions
- Security training - Educate members on security best practices
- Incident response - Plan for security incidents
Collaboration
- Clear communication - Establish communication guidelines
- Team structure - Organize teams logically
- Integration strategy - Plan integration usage
- Documentation - Maintain workspace documentation