Workspace Members Overview

Your One Horizon workspace is where your team collaborates, shares insights, and works together. Understanding how to manage workspace members is essential for maintaining a productive and secure environment.

What is a Workspace?

A workspace is your team's shared environment in One Horizon. It contains:

  • Team members - People who can access and contribute to the workspace
  • Teams - Organized groups within the workspace
  • Integrations - Connected tools and services
  • Data and insights - Shared analytics and reports
  • Settings and configurations - Workspace-wide preferences

Workspace Structure

Workspace Admins

  • Full control - Can manage all aspects of the workspace
  • Member management - Can invite, remove, and manage all members
  • Settings access - Can modify workspace settings

Workspace Members

  • Team participation - Can join and participate in teams
  • Data access - Can view workspace data based on permissions
  • Integration usage - Can use connected integrations
  • Profile management - Can manage their own profile

Member Management

Inviting Members

  • Slack invitations - Send invitations via Slack
  • Welcome process - Guided onboarding for new members
  • Team assignment - Add members to specific teams
  • Role assignment - Assign appropriate roles

Member Roles

  • Admin - Full workspace control
  • Member - Standard workspace access

Security and Privacy

Data Protection

  • Role-based access - Members only see data they're authorized to access
  • Team isolation - Team data is isolated from other teams
  • Integration security - Secure OAuth connections
  • Audit logging - Track member actions and changes

Privacy Controls

  • Personal data - Members control their personal information
  • Activity visibility - Control who can see your activity
  • Data export - Members can export their data
  • Account deletion - Members can delete their accounts

Best Practices

Member Management

  • Regular reviews - Periodically review member access
  • Role optimization - Ensure members have appropriate roles
  • Onboarding process - Structured onboarding for new members
  • Offboarding process - Proper cleanup when members leave

Security

  • Principle of least privilege - Give members minimum necessary access
  • Regular audits - Audit member access and permissions
  • Security training - Educate members on security best practices
  • Incident response - Plan for security incidents

Collaboration

  • Clear communication - Establish communication guidelines
  • Team structure - Organize teams logically
  • Integration strategy - Plan integration usage
  • Documentation - Maintain workspace documentation